Office
Add an Email Account to Outlook 2011
26/12/10 19:51 Filed in: Mac
This article describes how to add email accounts to Outlook 2011, part of Microsoft Office 2011 for Mac. It is specific to the domain “ecs.soton.ac.uk”, but many of the settings are generally useful, not just for “ecs.soton.ac.uk”.
There are 2 parts,
Add an Exchange account
Select "Tools / Accounts..." from the menus, then click on the little "+" button in the bottom left corner.
Choose "Exchange..." from the little menu that appears.
Fill in your full ECS email address in the form username@ecs.soton.ac.uk, your username and your ECS password.
Leave the "Configure automatically" box ticked.
Click "Add Account".
If you are inside the ECS network, it will automatically be found and most of the configuration done for you.
In the resulting dialog, click the "Advanced" button in the bottom right corner.
The "Microsoft Exchange" and "Directory Service" server names can be left alone, but you need to enter
ou=ECSUsers,dc=ecs,dc=soton,dc=ac,dc=uk
in the "Search Base" field, and change the "Maximum number of results to return" to 10000 instead of 1000.
Set all the tickboxes as shown above.
Then click "OK".
That's it. Click "OK" to return to the main window showing your email, and open your Inbox.
You should not use the "On My Computer" folders at all. They are not accessible from anywhere else, and are probably not backed up at all. You can easily switch them off. Choose from the menu: Outlook / Preferences. Then click the "Show All" button, select the "General" page and tick the box "Hide On My Computer folders".
Add an IMAP account
This involves a few more stages than adding an Exchange account, in order to set it efficiently and to take full advantage of the advanced things our IMAP server can do for you. But it is straightforward, don't worry.
Select "Tools / Accounts..." from the menus, then click on the little "+" button in the bottom left corner.
Choose "E-mail..." from the little menu that appears.
Set the first box as shown above, putting in your own username and password where shown.
Click "Add Account".
In the resulting dialog, click on the "More Options" button just below the "Outgoing server" settings.
Set all the entries as shown above.
Click "OK".
This takes you back to the main account view screen as you have just seen.
Now click on the "Advanced" button in the bottom right corner.
Set all the settings as shown above.
Then click on the "Folders" tab at the top of the dialog.
Set all the settings as shown above. Note that some of the folder names are different from the default settings.
Then click "OK".
That's it. Click "OK" to return to the main window showing your email, and open your Inbox.
You should not use the "On My Computer" folders at all. They are not accessible from anywhere else, and are probably not backed up at all. You can easily switch them off. Choose from the menu: Outlook / Preferences. Then click the "Show All" button, select the "General" page and tick the box "Hide On My Computer folders".
There are 2 parts,
- Add an Exchange account
- Add an IMAP account
Add an Exchange accountSelect "Tools / Accounts..." from the menus, then click on the little "+" button in the bottom left corner.
Choose "Exchange..." from the little menu that appears.
Fill in your full ECS email address in the form username@ecs.soton.ac.uk, your username and your ECS password.
Leave the "Configure automatically" box ticked.
Click "Add Account".
If you are inside the ECS network, it will automatically be found and most of the configuration done for you.
In the resulting dialog, click the "Advanced" button in the bottom right corner.
The "Microsoft Exchange" and "Directory Service" server names can be left alone, but you need to enter
ou=ECSUsers,dc=ecs,dc=soton,dc=ac,dc=uk
in the "Search Base" field, and change the "Maximum number of results to return" to 10000 instead of 1000.
Set all the tickboxes as shown above.
Then click "OK".
That's it. Click "OK" to return to the main window showing your email, and open your Inbox.
You should not use the "On My Computer" folders at all. They are not accessible from anywhere else, and are probably not backed up at all. You can easily switch them off. Choose from the menu: Outlook / Preferences. Then click the "Show All" button, select the "General" page and tick the box "Hide On My Computer folders".
Add an IMAP accountThis involves a few more stages than adding an Exchange account, in order to set it efficiently and to take full advantage of the advanced things our IMAP server can do for you. But it is straightforward, don't worry.
Select "Tools / Accounts..." from the menus, then click on the little "+" button in the bottom left corner.
Choose "E-mail..." from the little menu that appears.
Set the first box as shown above, putting in your own username and password where shown.
Click "Add Account".
In the resulting dialog, click on the "More Options" button just below the "Outgoing server" settings.
Set all the entries as shown above.
Click "OK".
This takes you back to the main account view screen as you have just seen.
Now click on the "Advanced" button in the bottom right corner.
Set all the settings as shown above.
Then click on the "Folders" tab at the top of the dialog.
Set all the settings as shown above. Note that some of the folder names are different from the default settings.
Then click "OK".
That's it. Click "OK" to return to the main window showing your email, and open your Inbox.
You should not use the "On My Computer" folders at all. They are not accessible from anywhere else, and are probably not backed up at all. You can easily switch them off. Choose from the menu: Outlook / Preferences. Then click the "Show All" button, select the "General" page and tick the box "Hide On My Computer folders".
Comments
Configure Office 2011 for Mac
26/12/10 19:49 Filed in: Mac
This article briefly describes a recommended configuration for Microsoft Office 2011 for Mac.
Advice about adding e-mail accounts to Outlook 2011 is elsewhere on this site.
Uninstall Microsoft Office 2008
This is best done before you install Office 2011.
If you have already installed Office 2011 at this point, then just delete the Microsoft Office 2008 folder from /Applications.
If you have not yet installed Office 2011 at this point, then follow the instructions in this paragraph:
Run the application /Applications/Microsoft Office 2008/Additional Tools/Remove Office.
Then do a Spotlight search (click on the magnifying glass icon at the very top right corner of your display).
Search for "Microsoft", wait a few seconds and then click on the "Show all" item at the top of the menu of results.
Delete every folder it finds that doesn't contain your documents.
Search for "Office" and do the same as above.
Now run the application /Applications/Font Book.
From the Edit menu, select "Select Duplicated Fonts", then "Resolve Duplicates".
Then empty the Trash.
Then Reboot.
Word
Create a new blank document.
From the menus, choose Tools / Language and set it to "English (UK)".
Click the "Default..." button and select "Yes".
Click "OK".
From the menus, choose View / Toolbox / Styles.
The toolbox will appear. Click on the arrow icon in the top right corner of the toolbox, and set to fade to 40% after 15 seconds.
Tick the "Online" box.
Click "OK" and leave the toolbox open.
From the menus, choose Word / Preferences....
Set the following:
AutoCorrect: AutoFormat as You Type: NO internet and network paths with hyperlinks.
Save: YES always create backup copy.
User Information: Set sensibly for yourself.
Ribbon: Print Layout View: YES Paragraphs indents & spacing.
Click "OK" to close the preferences dialog.
From the menus, choose Word / Quit Word.
Don't save the document, if prompted.
Powerpoint
Create a new blank presentation.
From the menus, choose View / Toolbox / Reference Tools.
The toolbox will appear. Click on the arrow icon in the top right corner of the toolbox, and set to fade to 40% after 15 seconds.
Tick the "Online" box.
Click "OK" and close the toolbox.
From the menus, choose Powerpoint / Preferences....
Set the following:
AutoCorrect / AutoFormat as You Type: NO Internet and network paths with hyperlinks.
Advanced / User Information: Set sensibly for yourself.
Click "OK" to close the preferences dialog.
From the menus, choose Powerpoint / Quit Powerpoint.
Don't save the document, if prompted.
Outlook
Close the "Welcome" dialog.
From the menus, choose Tools / Junk E-mail Protection.
Click on the "None" button.
Click "OK".
From the menus, choose Outlook / Preferences....
Set the following:
Reading / Security / Automatically download pictures: YES In messages from my contacts.
Composing / Replies and Forwards: YES Indent each line of the original message.
Schedules: YES Send & Receive All.
Contacts / Phone Numbers: NO Automatically format phone numbers.
From the menus, choose Outlook / Quit Outlook.
Show All the Welcome Dialogs Again When You Next Open Office Applications
Open a Terminal window. This can be found in /Applications/Utilities/Terminal.
cd ~/Library/Preferences
plutil -convert xml1 com.microsoft.Word.plist
plutil -convert xml1 com.microsoft.Powerpoint.plist
plutil -convert xml1 com.microsoft.Outlook.plist
Edit com.microsoft.Word.plist
Search for "Hide Welcome Dialog"
Set the next line to "
Edit com.microsoft.Powerpoint.plist
Search for "Hide Welcome Dialog"
Set the next line to "0 "
Edit com.microsoft.Outlook.plist
Search for "FirstRunExperienceCompleted"
Set the next line to "
The next time you run any of the Office applications listed above, the "Welcome" dialog will be shown once. This is very useful if you have configured the applications for someone else, but still want them to see the introductory screen so they can learn about Office 2011, or easily add e-mail accounts to Outlook.
Advice about adding e-mail accounts to Outlook 2011 is elsewhere on this site.
Uninstall Microsoft Office 2008
This is best done before you install Office 2011.
If you have already installed Office 2011 at this point, then just delete the Microsoft Office 2008 folder from /Applications.
If you have not yet installed Office 2011 at this point, then follow the instructions in this paragraph:
Run the application /Applications/Microsoft Office 2008/Additional Tools/Remove Office.
Then do a Spotlight search (click on the magnifying glass icon at the very top right corner of your display).
Search for "Microsoft", wait a few seconds and then click on the "Show all" item at the top of the menu of results.
Delete every folder it finds that doesn't contain your documents.
Search for "Office" and do the same as above.
Now run the application /Applications/Font Book.
From the Edit menu, select "Select Duplicated Fonts", then "Resolve Duplicates".
Then empty the Trash.
Then Reboot.
Word
Create a new blank document.
From the menus, choose Tools / Language and set it to "English (UK)".
Click the "Default..." button and select "Yes".
Click "OK".
From the menus, choose View / Toolbox / Styles.
The toolbox will appear. Click on the arrow icon in the top right corner of the toolbox, and set to fade to 40% after 15 seconds.
Tick the "Online" box.
Click "OK" and leave the toolbox open.
From the menus, choose Word / Preferences....
Set the following:
AutoCorrect: AutoFormat as You Type: NO internet and network paths with hyperlinks.
Save: YES always create backup copy.
User Information: Set sensibly for yourself.
Ribbon: Print Layout View: YES Paragraphs indents & spacing.
Click "OK" to close the preferences dialog.
From the menus, choose Word / Quit Word.
Don't save the document, if prompted.
Powerpoint
Create a new blank presentation.
From the menus, choose View / Toolbox / Reference Tools.
The toolbox will appear. Click on the arrow icon in the top right corner of the toolbox, and set to fade to 40% after 15 seconds.
Tick the "Online" box.
Click "OK" and close the toolbox.
From the menus, choose Powerpoint / Preferences....
Set the following:
AutoCorrect / AutoFormat as You Type: NO Internet and network paths with hyperlinks.
Advanced / User Information: Set sensibly for yourself.
Click "OK" to close the preferences dialog.
From the menus, choose Powerpoint / Quit Powerpoint.
Don't save the document, if prompted.
Outlook
Close the "Welcome" dialog.
From the menus, choose Tools / Junk E-mail Protection.
Click on the "None" button.
Click "OK".
From the menus, choose Outlook / Preferences....
Set the following:
Reading / Security / Automatically download pictures: YES In messages from my contacts.
Composing / Replies and Forwards: YES Indent each line of the original message.
Schedules: YES Send & Receive All.
Contacts / Phone Numbers: NO Automatically format phone numbers.
From the menus, choose Outlook / Quit Outlook.
Show All the Welcome Dialogs Again When You Next Open Office Applications
Open a Terminal window. This can be found in /Applications/Utilities/Terminal.
cd ~/Library/Preferences
plutil -convert xml1 com.microsoft.Word.plist
plutil -convert xml1 com.microsoft.Powerpoint.plist
plutil -convert xml1 com.microsoft.Outlook.plist
Edit com.microsoft.Word.plist
Search for "Hide Welcome Dialog"
Set the next line to "
Edit com.microsoft.Powerpoint.plist
Search for "Hide Welcome Dialog"
Set the next line to "
Edit com.microsoft.Outlook.plist
Search for "FirstRunExperienceCompleted"
Set the next line to "
The next time you run any of the Office applications listed above, the "Welcome" dialog will be shown once. This is very useful if you have configured the applications for someone else, but still want them to see the introductory screen so they can learn about Office 2011, or easily add e-mail accounts to Outlook.
Uninstall Office 2008 from a Mac
26/12/10 19:46 Filed in: Mac
You may well want to do this before you install Office 2011, unless you really want both versions on your system.
I advise leaving the fonts present so you don't break any of your documents that use them.
Look in /Applications/Microsoft Office 2008/Additional Tools/Remove Office and run the "Remove Office" application.
It might or might not do anything useful.
Delete
/Applications/Microsoft Office 2008
/Library/Application Support/Microsoft
From your user directory, delete
Library/Application Support/Microsoft
Documents/Microsoft User Data
Then drag all the Microsoft Office icons off your Dock onto the Desktop so they disappear in a puff of smoke.
Now empty your Trash and Restart your Mac.
You are now ready for a clean installation of Microsoft Office 2011.
I advise leaving the fonts present so you don't break any of your documents that use them.
Look in /Applications/Microsoft Office 2008/Additional Tools/Remove Office and run the "Remove Office" application.
It might or might not do anything useful.
Delete
/Applications/Microsoft Office 2008
/Library/Application Support/Microsoft
From your user directory, delete
Library/Application Support/Microsoft
Documents/Microsoft User Data
Then drag all the Microsoft Office icons off your Dock onto the Desktop so they disappear in a puff of smoke.
Now empty your Trash and Restart your Mac.
You are now ready for a clean installation of Microsoft Office 2011.